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    Virtual Medical Assistant Services can Transform Your Practice

    Need help managing patient records, appointment scheduling, or insurance follow-ups? TaskVirtual’s virtual medical assistants offer reliable, confidential support.

    ✅ Starting at just $6.24/hr.

    ✅ Awarded 🥇 by HP® for Virtual Assistants.

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    Hire

    Virtual Medical Assistants That Assure Robust Back-Office Support

    Our Virtual Medical Assistant offers in-house-level healthcare support with greater flexibility. Two key differences:

    • Our assistant works remotely on flexible contracts, providing scalable support.

    • We manage scheduling, billing, insurance verification, and EHRs, allowing providers to focus on patient care.

    More Than a Team — We’re TaskVirtual

    From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.

    Subhankar Basak

    Subhankar Basak

    Head of Operations
    Mustak A. Mollah

    Mustak A. Mollah

    Operations Manager
     Siddhartha Basu

    Siddhartha Basu

    CR Manager
    Arindam Senapati

    Arindam Senapati

    Team Lead
    Sandip Dutta

    Sandip Dutta

    Team Lead
    Debasis Das

    Debasis Das

    Web Developer
    Ayan Mukherjee

    Ayan Mukherjee

    Sr. Support Executive
    Aliviya Deb

    Aliviya Deb

    Sr. Support Executive
    Shreya Halder

    Shreya Halder

    Sr. Support Executive
    Bis Chakraborty

    Bis Chakraborty

    Sr. Support Executive
    Debasis Dutta

    Debasis Dutta

    Sr. Support Executive
    Partha S. Saha

    Partha S. Saha

    Sr. Support Executive
    Smit Roy

    Smit Roy

    Operations Associate
    Anish Bala

    Anish Bala

    Operations Coordinator
    Sayantany Ghosh

    Sayantany Ghosh

    Support Coordinator
    Rahul Chowdhury

    Rahul Chowdhury

    Support Executive
    Ranjan Das

    Ranjan Das

    Operations Coordinator
    Malay Maitra

    Malay Maitra

    Admin Associate
    Akash Maity

    Akash Maity

    Operations Coordinator
    Amiya Roy

    Amiya Roy

    Solutions Associate
    Gurbir Singh G.

    Gurbir Singh G.

    Operations Associate
    Joy Das

    Joy Das

    Operations Associate
    Biplab Banerjee

    Biplab Banerjee

    Operations Associate
    Vijay Chatterjee

    Vijay Chatterjee

    Team Supervisor
    Sanhita Mukherjee

    Sanhita Mukherjee

    Support Coordinator
    Satyajit Banerjee

    Satyajit Banerjee

    Support Coordinator
    Arindam Majumdar

    Arindam Majumdar

    Support Specialist
    Barun Das

    Barun Das

    Admin Assistant
    Riya Bera

    Riya Bera

    Success Partner
    Rupsa Dangar

    Rupsa Dangar

    Admin Associate
    Namrata Burman

    Namrata Burman

    Support Coordinator

    The Top 1% Virtual Assistants,
    Ready to Elevate Your Business.

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    Things You Can Hand Off Instantly

    This
    CRM

    Appointment Scheduling

    Can you schedule follow-up appointments for all patients seen today to ensure timely care and continuity?

    IS
    list
    Patient Reminders

    Please call and remind patients about their upcoming checkups to ensure they don't miss their appointments.

    How
    track
    Record Updates

    Update patient records with today’s visit notes and prescriptions to ensure accurate and up-to-date data.

    Our
    social-media
    Insurance Verification

    Can you verify insurance details for tomorrow’s patients, ensuring check-in & coverage?

    VA's
    follow-up

    Lab Results

    Send lab results to patients along with a standard explanation note for clarity and understanding.

    Going
    email

    Fax Organization

    Please organize incoming faxes and attach them to patient charts.

    To
    analytics

    Pharmacy Follow-Up

    Follow up with the pharmacy to confirm prescription refills and ensure timely patient availability.

    Help
    customer-satisfaction

    Dictation Transcription

    Can you transcribe these medical dictations into the EMR system to ensure accurate and complete patient records?

    You
    surprise
    Claim Submission

    Submit claims for last week’s procedures to the insurance portal to ensure timely processing and approval.

    Every
    user-details
    Email Triage

    Please triage today’s patient emails and flag any urgent matters for immediate attention and response.

    Day
    meeting-time_13990763
    Visit Summary

    Prepare a summary of patient visits for the monthly report to track healthcare performance and monitor current trends.

    services we offer

    Enhancing Healthcare Efficiency with Trusted Virtual Medical Assistance

    Medical Billing

    We provide accurate and timely medical billing services, ensuring smooth claim processing, reducing errors, and maximizing reimbursement for your practice.

    Medical Transcription

    We offer professional medical transcription services to convert audio recordings into accurate, precise written records for your healthcare practice.

    Insurance Verification

    We provide efficient insurance verification services to ensure accurate coverage details, reducing claim denials and ensuring smooth reimbursement processes.

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    Call Answering Service

    We offer 24/7 professional call answering services, improving patient communication, satisfaction, and ensuring timely, reliable support for your practice.

    Appointment Scheduling

    We provide streamlined appointment scheduling services to enhance patient flow, reduce no-shows, and ensure efficient management of your practice.

    Prior Authorization Processing

    We offer fast and accurate prior authorization processing to ensure timely patient care, compliance with regulations, and smooth insurance handling.

    Discover Our:

    Step Into Smarter Care — Explore Virtual Medical Assistant Services Designed to Support Your Practice

    Medical Inventory Management

    Our medical inventory management services are initiated remotely with the help of remote virtual assistants in order to help healthcare providers maintain accurate, compliant, and cost-efficient control over medical supplies and equipment. We track stock levels, expiration dates, and usage patterns using tools like Sortly, QuickBooks Commerce, and InventoryCloud. From automated reordering to regulatory documentation, we ensure your inventory is streamlined and always ready to support patient care without disruption or waste.

    Patient Record Management

    We offer secure and structured patient record management solutions that improve data accuracy, accessibility, and HIPAA compliance. Our team digitizes and organizes patient files, handles updates, and ensures seamless integration with existing systems. Using platforms like Practice Fusion, Athenahealth, and cloud-based EHRs, we help clinics and hospitals maintain organized, compliant records that support efficient treatment and care coordination.

    EMR Data Entry

    Our EMR data entry services support medical practices by ensuring electronic medical records are accurately and consistently updated. From transcribing physician notes to entering lab results and medication histories, we manage clinical data entry using platforms such as Kareo, Allscripts, and NextGen. Our trained specialists ensure each record reflects the most up-to-date information, supporting better decision-making and continuity of care.

    Patient Follow-Up

    We handle patient follow-up tasks to improve care outcomes, patient satisfaction, and appointment adherence. Our service includes scheduling reminders, customer services, online post-visit check-ins, test result notifications, and wellness outreach via phone, SMS, or email. Using platforms like SimplePractice, Klara, and automated patient engagement tools, we maintain ongoing communication to ensure patients stay informed and connected with their providers.

    Provider Credentialing Support

    Navigating the credentialing process can be complex, which is why we offer provider credentialing support to streamline applications, verifications, and renewals. We handle documentation, primary source verification, and payer enrollment through platforms like CAQH ProView, Availity, and Medallion. Our process ensures timely and accurate credentialing, helping providers stay compliant and avoid reimbursement delays.

    Virtual Remote Desk Support

    Our virtual remote desk support service provides professional, HIPAA-compliant administrative assistance to healthcare practices remotely. We manage appointment scheduling, insurance verification, inbound calls, patient intake, and more using systems like Kareo, Athenahealth, and VoIP solutions. With trained healthcare virtual assistants, your front office runs smoothly without the need for on-site staff, ensuring consistent and courteous patient communication.

    How

    Our Virtual Medical Assistant​ VA Team stands Distinct

    Healthcare Efficiency

    Our virtual medical assistants handle administrative tasks with accuracy and confidentiality, allowing healthcare providers to focus more on patient care.

    Cost-Effective Solutions

    We offer affordable support services that reduce overhead costs while maintaining high operational standards in medical practice management.

    Specialized Expertise

    From appointment scheduling and patient follow-ups to insurance verification and EMR updates, our trained assistants cover all key support areas.

    Trusted Quality

    Despite low service rates, we uphold strict HIPAA compliance and deliver consistently accurate, dependable support tailored for healthcare environments.

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    FAQ:

    Got questions?
    We've already answered the most common ones below

    1. What is a virtual medical assistant?

    A virtual medical assistant (VMA) is a remote healthcare support professional who helps providers manage administrative, billing, and clinical tasks. Common duties include:

    • Appointment scheduling and patient follow-ups

    • Medical documentation and transcription

    • Insurance verification and billing coordination

    • EHR data entry and chart updates

    • HIPAA-compliant communication

    TaskVirtual provides professional virtual medical assistant services to healthcare practices, dentists, therapists, and specialists seeking efficient, secure, and affordable support.

    2. What services does a virtual medical assistant provide?

    Our medical virtual assistant services cover:

     Administrative Tasks

    • Appointment confirmations, cancellations

    • Voicemail and inbox management

    • Patient intake and chart prep

     Clinical Documentation

    • Scribe services for in-person and telehealth visits

    • EHR updates in Athenahealth, eClinicalWorks, and Kareo

     Virtual Assistant Medical Billing

    • Insurance eligibility checks

    • CPT/ICD coding support

    • Medical claims follow-up and processing

     Patient Support

    • Follow-ups and post-care reminders

    • Prescription coordination with pharmacies

    These virtual assistants in healthcare are trained to adapt to a wide range of workflows and systems.

    3. How much does it cost to hire a virtual medical assistant?
    • At TaskVirtual, medical virtual assistant services start at $6.24/hour, with options including:

      • Hourly billing for occasional support

      • Monthly packages for routine assistance

      • Custom plans for 24/7 or multi-provider practices

      Hiring a global medical virtual assistant can save up to 70% over in-house staffing—without compromising service quality.

    4. Are virtual medical assistants HIPAA-compliant?

    Yes. Our healthcare virtual assistants are:

    • HIPAA-certified

    • Required to sign Business Associate Agreements (BAAs)

    • Trained in PHI management, secure tools, and encrypted communications

    TaskVirtual ensures your data and patient privacy are always protected.

    5. What tools can virtual medical assistants work with?

    Our VMAs are experienced with:

    • EHRs: eClinicalWorks, Practice Fusion, DrChrono, Athenahealth

    • Billing Platforms: Kareo, AdvancedMD, SimplePractice

    • Scheduling Tools: Zocdoc, Calendly, Google Calendar

    • Communication: Doxy.me, Zoom, Microsoft Teams

    • Transcription: Nuance Dragon, Otter.ai

    This makes TaskVirtual one of the best virtual medical assistant services for integration and flexibility.

    6. Who can benefit from virtual medical assistance?

    Our virtual assistants for healthcare support:

    • Physicians and medical groups

    • Dentists and dental specialists

    • Physical therapists and chiropractors

    • Psychologists and mental health providers

    • Home healthcare and telemedicine practices

    We also offer virtual assistant for healthcare support to billing firms, practice managers, and healthcare consultants.

    7. What are the advantages of a virtual medical assistant in healthcare?

    Hiring a virtual assistant in healthcare brings:

    • Cost-effective staffing with no physical overhead

    • Better focus on patient care and clinical outcomes

    • Reduced admin burden and staff burnout

    • Faster billing and claims follow-up

    • Scalable support as practice needs grow

    TaskVirtual offers healthcare virtual office assistance that’s flexible, trained, and ready to work within your workflow.

    8. Can a virtual assistant help with medical billing services?

    Yes! Our virtual medical assistants are trained in:

    • Insurance eligibility verification

    • Data entry and coding support

    • Medical claims virtual assistant tasks

    • Working with outsourced medical billing services

    We also support medical billing and credentialing services, billing for medical services, and specialty areas like ENT, gastroenterology, rehab, internal medicine, and mental health.

    9. How do I communicate with a virtual healthcare assistant?
    • We offer flexible communication channels:

      • Zoom or Google Meet for calls

      • Slack, Trello, or Asana for task management

      • Secure email and HIPAA-compliant messaging platforms

      Your virtual healthcare assistant will sync seamlessly with your practice’s routines and preferences.

    10. How fast can I hire a virtual medical assistant?

     With TaskVirtual, you can:

    • Get matched with a qualified virtual medical office assistant in 24–48 hours

    • Start with a free discovery call

    • Review candidate profiles and experience

    • Begin a trial or subscription with minimal setup

    We make healthcare virtual assistant hiring fast, secure, and scalable.

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    Free Consultancy? Contact Us Now!






      If you really want to grow as an entrepreneur, you've got to learn to delegate.

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      – Richard Branson, CEO and founder of Virgin Group.