
Calendar Management Services Help You Stay Punctual And Organized
Missing meetings or struggling with a packed schedule? TaskVirtual’s calendar management assistants coordinate appointments, set appointments, and prevent conflicts.
✅ Starting at just $6.24/hr.
✅ Awarded 🥇 by HP® for Virtual Assistants.













Calendar Management Services That Assure Organization & Time Efficiency
Our Calendar Management specialists provide the same reliable support as an in-house executive assistant. Two key differences:
Our experts work remotely on a flexible contract aligned with your workflow and priorities.
We handle appointments, meeting coordination, reminders, conflict resolution, and schedule syncing.
More Than a Team — We’re TaskVirtual
From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.

Subhankar Basak
Head of Operations
Mustak A. Mollah
Operations Manager
Siddhartha Basu
CR Manager
Arindam Senapati
Team Lead
Sandip Dutta
Team Lead
Debasis Das
Web Developer
Ayan Mukherjee
Sr. Support Executive
Aliviya Deb
Sr. Support Executive
Shreya Halder
Sr. Support Executive
Bis Chakraborty
Sr. Support Executive
Debasis Dutta
Sr. Support Executive
Partha S. Saha
Sr. Support Executive
Smit Roy
Operations Associate
Anish Bala
Operations Coordinator
Sayantany Ghosh
Support Coordinator
Rahul Chowdhury
Support Executive
Ranjan Das
Operations Coordinator
Malay Maitra
Admin Associate
Akash Maity
Operations Coordinator
Amiya Roy
Solutions Associate
Gurbir Singh G.
Operations Associate
Joy Das
Operations Associate
Biplab Banerjee
Operations Associate
Vijay Chatterjee
Team Supervisor
Sanhita Mukherjee
Support Coordinator
Satyajit Banerjee
Support Coordinator
Arindam Majumdar
Support Specialist
Barun Das
Admin Assistant
Riya Bera
Success Partner
Rupsa Dangar
Admin Associate
Namrata Burman
Support CoordinatorThe Top 1% Virtual Assistants,
Ready to Elevate Your Business.







Things You Can Hand Off Instantly

Schedule Meetings
Can you schedule all my meetings for next week, ensuring no conflicts and proper time allocation?

Reschedule Call
Please reschedule today’s call to a later time this week, notifying all participants accordingly.

Buffer Time
Add buffer time between my meetings to allow for breaks, preparation, and follow-up tasks.

Invites and Reminders
Can you send calendar invites and reminders for all appointments to ensure attendance and punctuality?

Focus Time
Block off my calendar every morning for uninterrupted focus time on high-priority tasks only.

Confirm Meetings
Please confirm all upcoming meetings with attendees at least 24 hours in advance consistently.

Calendar Sync
Sync my personal and work calendars to prevent overlaps and ensure accurate scheduling across devices.

Recurring Events
Can you update all recurring events with the new time and communicate changes to attendees?

Team Check-In
Schedule a weekly team check-in every Monday at 10 AM to discuss updates and progress.

Decline Non-Essential
Please decline all non-essential meeting invites on my behalf to free up productive working hours.

Travel Dates
Add all upcoming travel dates, times, and details to my calendar to prevent scheduling conflicts.
Real Feedback from Industry Experts.

Jose Afonso Ferreira

Michael Burtov

R. Stan Kelly

Mike Taubleb

Chuck Jarmon

Michael Hiles
Efficient Calendar Management Services That Keep Your Schedule Organized and Stress-Free.
Time Blocking
Effective time blocking services to structure your day, improve focus, maximize productivity, and reduce wasted time.
Appointment Scheduling
Streamlined appointment scheduling services ensuring efficient booking, better time management, and improved client or team coordination.
Calendar Syncing
Hassle-free calendar syncing services to keep appointments, meetings, and events updated and consistent across all your devices.

Availability Management
Professional availability management services to optimize scheduling, avoid overbooking, and ensure you never miss critical appointments.
Outlook Calendar Management
Expert Outlook calendar management services to organize tasks, optimize your schedule, and increase workplace efficiency.
Meeting Coordination
Seamless meeting coordination services to schedule, organize, and manage meetings, ensuring clear communication and productive collaboration.
Efficient Calendar Management That Streamlines Your Schedule and Boosts Productivity
Our Google Calendar management service ensures your schedule is perfectly organized, streamlined, and easy to access. We handle event scheduling, reminders, and syncing across devices, so you never miss an appointment. By setting up calendar categories, recurring events, and integrations with tools like Zoom or Slack, we optimize your calendar for maximum efficiency.
We specialize in reminder setting, ensuring you stay on top of important tasks, meetings, and deadlines. Whether it’s for personal appointments or professional events, we configure Google Calendar, Outlook, or mobile reminders to alert you at the right time—minimizing stress and improving time management.
Our calendar cleanup service helps declutter your calendar by removing outdated events, organizing recurring appointments, and optimizing event descriptions. We ensure that all events are relevant, easy to find, and clearly categorized, creating a streamlined calendar that improves productivity and reduces confusion.
We manage online booking for businesses or individuals that require smooth scheduling, appointment reminders, and client confirmations. Integrated with booking platforms like Calendly, Acuity, or Book Like A Boss, we ensure your bookings are organized, your clients are informed, and there are no conflicts in your calendar.
Our event management service ensures that your calendar stays current and reflects any changes to meetings, appointments, and events. We handle the addition, deletion, and editing of calendar events using Google Calendar, Microsoft Outlook, or Apple Calendar, keeping you updated on any schedule changes in real time.
We offer shared calendar organization for teams, family members, or collaborators to ensure smooth coordination across multiple schedules. By using tools like Google Calendar, Outlook, and Teamup, we ensure all participants have access to the right events, with color-coding, reminders, and permissions to keep everyone on the same page.
Our virtual calendar assistant service handles the daily management of your schedule, from event scheduling and reminder setups to calendar synchronization across devices. We use tools like Google Calendar, Microsoft Outlook, and Zoom to ensure that all appointments and meetings are efficiently managed, keeping your time optimized and stress-free.
We specialize in setting up recurring events on your calendar, including weekly meetings, monthly check-ins, or annual reminders. By using Google Calendar, Outlook, or iCal, we automate recurring events with the right frequency and notification settings to ensure consistency and prevent scheduling errors.
We provide cross-time zone scheduling to help teams and clients located in different time zones coordinate meetings effortlessly. Using tools like Google Calendar or World Time Buddy, we ensure that events are scheduled accurately, with clear time zone conversions and adjustments, avoiding confusion for all participants.
Our calendar rescheduling service handles any changes to existing appointments, ensuring new times are properly communicated to all involved parties. Whether it’s a simple shift or a complete reschedule, we update Google Calendar, Outlook, or other platforms, while keeping all participants informed and minimizing scheduling conflicts.
We assist with team calendar coordination, making sure that all team members' schedules are aligned for meetings, projects, and deadlines. Using shared calendars and collaboration tools like Google Calendar, Asana, or Trello, we ensure efficient time management, reduce conflicts, and increase overall team productivity.
Our executive calendar handling service provides high-level management of a busy executive’s schedule, coordinating meetings, travel plans, and personal appointments with precision. All our remote assistants use tools like Google Calendar, Microsoft Outlook, and Asana to ensure every event is optimized, with reminders and preparation notes for smooth day-to-day operations.

Our Calendar Management Services VA Team stands Distinc
Organized Scheduling for Maximum Efficiency
We manage your calendar with precision—scheduling meetings, setting reminders, and avoiding conflicts to keep your day running smoothly.
Affordable Time Management Support
Our calendar management services are priced to suit all professionals, offering reliable scheduling without the cost of a full-time assistant.
End-to-End Scheduling Expertise
From coordinating meetings and appointments to travel plans and deadlines, our virtual assistants handle it all with accuracy and discretion.
Consistently Reliable Service
Even with budget-friendly rates, we ensure timely updates, conflict-free planning, and seamless coordination that enhances your productivity.




Active Clients
Tasks Done
OUTBOUND CALLS
Glorious Years
Got questions?
We've already answered the most common ones below
Calendar management is the structured process of organizing, scheduling, and tracking events, tasks, and meetings to improve time efficiency. It ensures that personal and professional obligations are aligned and managed effectively across different time zones and platforms.
TaskVirtual provides calendar management virtual assistant services for executives, business owners, and teams who need reliable support managing complex schedules.
Comprehensive calendar and task manager support typically includes:
- Scheduling and confirming meetings or calls
- Setting and adjusting recurring events
- Avoiding double-booking with multi calendar management (Google, Outlook, iCloud)
- Coordinating availability across departments or clients
- Aligning calendar project management tools with workflows
- Adding buffer time and reminders between appointments
- Syncing with CRMs and project dashboards
TaskVirtual ensures all events and tasks are updated, accurate, and conflict-free.
At TaskVirtual, calendar management services start at just $6.24/hour.
Pricing depends on:
- Volume of meetings and tasks
- Integration with project manager calendar tools or booking platforms
- Support across personal vs. business calendars
- Time zone and global coordination complexity
We offer tailored packages—hourly, weekly, or monthly.
- Volume of meetings and tasks
Strategic time management calendar practices help to:
- Maximize daily productivity and output
- Reduce scheduling errors and missed deadlines
- Optimize meeting prep and follow-ups
- Enable better project calendar management
- Allow business leaders to focus on high-value activities
TaskVirtual ensures your day flows smoothly with less stress and more focus.
Our calendar management tools include:
- Google Calendar for multi calendar management
- Microsoft Outlook / Apple Calendar
- Scheduling apps like Calendly, Setmore, and Acuity
- Zoom / Teams / Meet integrations
- Notion, Trello, and ClickUp for calendar and task manager synchronization
- World Time Buddy for global teams
We customize tool usage to match your tech stack.
Yes. Tools like Google Calendar and Outlook allow:
- View-only or editing permissions
- Delegated scheduling with role-based access
- Secure access via encrypted tools like LastPass
- 2FA and private link sharing
TaskVirtual follows strict data protection protocols while managing your calendar remotely.
Absolutely. Our calendar management virtual assistants are trained to handle:
- Executive calendar management
- Department-wide scheduling and standups
- Cross-functional project manager calendar setups
- Large event management calendar planning
- Shared team calendars for collaboration
TaskVirtual makes team coordination seamless and scalable.
Yes. A virtual assistant can handle:
- Personal appointments and reminders
- Kids’ school events or travel plans
- Work-related deadlines and meetings
- Combined daily agendas and summaries
We integrate both calendars to help you balance work-life priorities effortlessly.
Yes. Depending on your preferences, you’ll get:
- Email, Slack, or SMS notifications
- Daily briefs or weekly calendar previews
- Alerts for rescheduled or canceled events
- Integration with task manager calendar tools
TaskVirtual ensures you’re always up to date—without needing to micromanage your schedule.
- Email, Slack, or SMS notifications
Ideal for:
- Entrepreneurs juggling multiple projects
- Executives requiring proactive calendar and task manager support
- Coaches, consultants, and freelancers
- Project management calendar users needing coordination
- Event planners and remote teams
TaskVirtual helps you regain time, reduce overwhelm, and stay on track—no matter how packed your schedule is.

Free Consultancy? Contact Us Now!


If you really want to grow as an entrepreneur, you've got to learn to delegate.
– Richard Branson, CEO and founder of Virgin Group.
