Event Planning Services can Elevate Every Occasion
Whether organizing a corporate conference, product launch, or private celebration, TaskVirtual’s expert virtual event planners provide seamless coordination and creative design for your event
✅ Starting at just $6.24/hr.
✅ Awarded 🥇 by HP® for Virtual Assistants.
Event Planning Services assure flawless execution & attention to detail
Our Event Planning Service offers in-house-level support with added flexibility. Two key differences:
Our Event Planner operates remotely on a flexible contract basis.
We manage corporate, private, and virtual events, overseeing planning, vendor coordination, and execution.
More Than a Team — We’re TaskVirtual
From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.
Subhankar Basak
Head of Operations
Mustak A. Mollah
Operations Manager
Siddhartha Basu
CR Manager
Arindam Senapati
Team Lead
Sandip Dutta
Team Lead
Debasis Das
Web Developer
Ayan Mukherjee
Sr. Support Executive
Aliviya Deb
Sr. Support Executive
Shreya Halder
Sr. Support Executive
Bis Chakraborty
Sr. Support Executive
Debasis Dutta
Sr. Support Executive
Partha S. Saha
Sr. Support Executive
Smit Roy
Operations Associate
Anish Bala
Operations Coordinator
Sayantany Ghosh
Support Coordinator
Rahul Chowdhury
Support Executive
Ranjan Das
Operations Coordinator
Malay Maitra
Admin Associate
Akash Maity
Operations Coordinator
Amiya Roy
Solutions Associate
Gurbir Singh G.
Operations Associate
Joy Das
Operations Associate
Biplab Banerjee
Operations Associate
Vijay Chatterjee
Team Supervisor
Sanhita Mukherjee
Support Coordinator
Satyajit Banerjee
Support Coordinator
Arindam Majumdar
Support Specialist
Barun Das
Admin Assistant
Riya Bera
Success Partner
Rupsa Dangar
Admin Associate
Namrata Burman
Support CoordinatorThe Top 1% Virtual Assistants,
Ready to Elevate Your Business.
Things You Can Hand Off Instantly
Venue Search
Can you find a venue for 100 guests with catering included for our upcoming event?
Event Timeline
Please create a detailed event timeline and share it with vendors for smooth event execution.
Vendor Booking
Book a photographer and DJ for the evening reception to capture moments and set the mood.
Invite Design
Can you design and send digital invites to all attendees for the upcoming event?
Floral Coordination
Coordinate with the florist and confirm delivery times to ensure timely setup for the event.
VIP Transport
Please arrange transportation for VIP guests from the airport to ensure a smooth arrival experience.
RSVP Tracking
Set up RSVP tracking and follow up with non-responders to ensure accurate event attendance.
Budget Management
Can you manage the event budget and provide weekly updates to keep me informed?
Seating Plan
Create a seating chart and print table name cards to organize seating for the event.
Gift Bags
Please organize gift bags for guests with branded items to enhance their experience at the event.
Event Supervision
Supervise vendor setup and be the point of contact on event day to ensure smooth execution.
Real Feedback from Industry Experts.
Linda Petty
Leigh (Stem) Tidwell
R. Stan Kelly
Mike Taubleb
Talip Kurumehmet
Sonja Torgashev
Crafting Unforgettable Events with Precision and Creativity
Wedding Planning
We specialize in seamlessly crafting unforgettable weddings, tailored to your unique love story, creating a celebration of your journey.
Corporate Event Planning
We offer professional coordination for corporate events, ensuring impactful experiences that impress attendees and inspire lasting connections within your industry.
Online Fundraising
We provide innovative digital solutions designed to maximize your fundraising reach, optimize results, and engage donors for greater impact.
Conference Planning
We offer end-to-end planning services to ensure smooth, successful, and engaging conferences that leave a lasting impression on attendees.
Engagement Party Planning
We design creative and customized birthday celebrations tailored to delight all ages, ensuring a memorable experience for everyone involved.
Engagement Party Planning
We plan elegant engagement parties, thoughtfully crafted to celebrate your big “yes” and create unforgettable memories with your loved ones.
From Vision to Venue — Explore Event Planning Services That Handle Every Detail
We help organizations bring their exhibits to life through immersive online exhibition experiences that connect audiences across the globe. From interactive booth setups and multimedia integration to attendee engagement tools and real-time reporting, we manage every element with precision. Leveraging platforms like vFairs, ExpoSim, and Hubilo, our team ensures your digital showcase is not only visually impactful but also delivers measurable results and insights.
Strengthening workplace culture and fostering collaboration are at the core of our team building event planning services. We design experiences that go beyond the ordinary—ranging from virtual escape rooms and creative problem-solving games to collaborative challenges—all powered by platforms like Zoom, MURAL, and Kahoot!. Whether remote or hybrid, our team handles the concept development, technical setup, facilitation, and follow-up analysis to ensure a productive and memorable outcome.
As experts in virtual event planning services, we deliver polished, fully-managed events that engage participants and achieve business objectives. From keynote management and panel moderation to attendee networking and real-time interaction, our service includes full platform setup, branding, technical support, and post-event analytics. Utilizing tools such as Hopin, Airmeet, and Slido, we ensure a seamless experience from registration to feedback collection.
Celebrating excellence deserves flawless execution, and our award ceremony planning ensures every detail is covered—from nominee coordination and digital invitations to show production and live streaming. We use platforms like StreamYard and OBS Studio to deliver high-quality visuals, while tools such as Canva and Trello support branding and event coordination. Whether virtual or hybrid, we handle scripting, technical direction, and audience engagement to create a memorable and dignified event.
Through strategic online brand activation, we help brands spark meaningful engagement and emotional connections with their target audiences. Our services include campaign ideation, interactive experiences, influencer coordination, and real-time analytics, all executed using tools like Instagram Live, Streamlabs, and interactive landing pages. We ensure your brand presence is not only seen but also felt—driving awareness, loyalty, and measurable digital impact.
Launching a new product in the digital space requires a flawless blend of creativity and technical expertise, and our online product launch services deliver just that. From teaser campaigns and influencer collaborations to live demos and audience interaction, we handle every phase with precision. Utilizing platforms like YouTube Live, Zoom Webinars, and social automation tools such as Buffer and Hootsuite, we craft high-impact virtual launches that maximize exposure and drive conversions.
Our Event Planning Services VA Team Stands distinct
Creative Precision
From corporate events to private celebrations, our experts handle every detail with care. We ensure seamless coordination, leaving no room for errors or last-minute stress.
Cost-Effective Solutions
We offer customized packages that suit all budgets. Our streamlined process ensures you get premium services without overspending.
Wide-Ranging Expertise
Our team includes planners, designers, and marketing specialists. Whether it’s a product launch or a wedding, we’ve got the right talent to make it happen.
Consistent Excellence
Despite competitive pricing, our planning and execution consistently exceed expectations—making each event a memorable success.
Active Clients
Tasks Done
OUTBOUND CALLS
Glorious Years
Got questions?
We've already answered the most common ones below
A complete event planning and services package typically covers:
- Event concept development
- Budgeting and cost control
- Venue research and booking
- Vendor coordination (catering, décor, AV, etc.)
- Event marketing and guest list management
- Day-of coordination and logistics
- Post-event feedback and reporting
TaskVirtual offers full-service event planning enhanced by tools like Asana, Slack, and Google Workspace—ideal for detailed tracking and transparent communication throughout the project.
Promoting an event online includes:
- Building a landing page using Leadpages or Unbounce
- Managing social media with Buffer, Hootsuite, or Meta Business Suite
- Email campaigns via Mailchimp
- Listings on Eventbrite, 10Times, and Meetup
- Running targeted ads on Google and Facebook
As part of our event planning and management services, TaskVirtual provides content creation, platform setup, and campaign scheduling to streamline your promotions.
Costs vary depending on scope, but TaskVirtual provides event planning virtual assistant support starting at just $6.24/hour. This is ideal for:
- Small businesses
- Startups
- Budget-conscious events
- Ongoing or long-duration projects
Custom pricing is available for conference event planning services, weddings, and corporate functions.
Professional tools used in event planning and coordination services include:
- Event Platforms: Cvent, Bizzabo, Eventbrite
- Design & Marketing: Canva, Mailchimp
- Team Collaboration: Slack, Trello, Microsoft Teams
- Guest Management: Zkipster, Whova
- Virtual Hosting: Zoom, Hopin, Airmeet
TaskVirtual integrates seamlessly or provides support on selecting the right tools tailored to your needs.
Absolutely. Remote event planning services are increasingly common and include:
- Virtual team collaboration via Trello, ClickUp
- Vendor liaison via calls or email
- Guest list and RSVP management
- Virtual venue walk-throughs and streaming setup
Our virtual assistant event planning team specializes in remote logistics for both physical and virtual events
- Event planning includes end-to-end tasks: concept, vendor selection, budgeting, and promotion
- Event coordination focuses on day-of execution and ensuring everything runs smoothly
Whether you need one or both, TaskVirtual’s event planning and coordination services are adaptable to your goals.
- Small events: 1–2 months
- Mid-size events (50–200 guests): 3–6 months
- Large events/conferences: 6–12 months
For any scale, especially conference event planning, TaskVirtual recommends at least a 4-week head start to ensure vendor and venue availability.
Yes! A virtual assistant for event planning can handle:
- RSVP tracking
- Vendor coordination
- Agenda creation
- Social media posts
- Email outreach
TaskVirtual’s event planning virtual assistants are trained specifically for event tasks and available from just $6.24/hour.
Popular platforms include:
- Zoom – Webinars and meetings
- Hopin – Virtual conferences
- vFairs – Expos and fairs
- Airmeet – Workshops and networking
- Webex – Enterprise-level solutions
As part of our event planning products and services, TaskVirtual helps set up, manage, and support your virtual event infrastructure.
- Zoom – Webinars and meetings
Post-event follow-up includes:
- Thank-you emails
- Feedback surveys via Google Forms or Typeform
- Data analysis (engagement, attendance)
- Social media highlights
- Stakeholder debriefs
TaskVirtual offers event planning and management services that include full post-event reporting and follow-up execution.
Free Consultancy? Contact Us Now!
If you really want to grow as an entrepreneur, you've got to learn to delegate.
– Richard Branson, CEO and founder of Virgin Group.
