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Event Planning Services can Elevate Every Occasion

Whether organizing a corporate conference, product launch, or private celebration, TaskVirtual’s expert remote assistants provide seamless coordination and creative design for your event

✅ Starting at just $6.24/hr.

✅ Awarded 🥇 by HP® for Virtual Assistants.

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Event Planning Services That Assure Flawless Execution

Our Event Planning Service offers in-house-level support with added flexibility. Two key differences:

  • Our Event Planner operates remotely on a flexible contract basis.

  • We manage corporate, private, and virtual events, overseeing planning, vendor coordination, and execution.

More Than a Team — We’re TaskVirtual

From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.

About us
Subhankar Basak

Subhankar Basak

Head of Operations
Mustak A. Mollah

Mustak A. Mollah

Operations Manager
Siddhartha Basu

Siddhartha Basu

CR Manager
Arindam Senapati

Arindam Senapati

Team Lead
Sandip Dutta

Sandip Dutta

Team Lead
Debasis Das

Debasis Das

Web Developer
Ayan Mukherjee

Ayan Mukherjee

Sr. Support Executive
Aliviya Deb

Aliviya Deb

Sr. Support Executive
Shreya Halder

Shreya Halder

Sr. Support Executive
Bis Chakraborty

Bis Chakraborty

Sr. Support Executive
Debasis Dutta

Debasis Dutta

Sr. Support Executive
Partha S. Saha

Partha S. Saha

Sr. Support Executive
Smit Roy

Smit Roy

Operations Associate
Anish Bala

Anish Bala

Operations Coordinator
Sayantany Ghosh

Sayantany Ghosh

Support Coordinator
Rahul Chowdhury

Rahul Chowdhury

Support Executive
Ranjan Das

Ranjan Das

Operations Coordinator
Malay Maitra

Malay Maitra

Admin Associate
Akash Maity

Akash Maity

Operations Coordinator
Amiya Roy

Amiya Roy

Solutions Associate
Gurbir Singh G.

Gurbir Singh G.

Operations Associate
Joy Das

Joy Das

Operations Associate
Biplab Banerjee

Biplab Banerjee

Operations Associate
Vijay Chatterjee

Vijay Chatterjee

Team Supervisor
Sanhita Mukherjee

Sanhita Mukherjee

Support Coordinator
Satyajit Banerjee

Satyajit Banerjee

Support Coordinator
Arindam Majumdar

Arindam Majumdar

Support Specialist
Barun Das

Barun Das

Admin Assistant
Riya Bera

Riya Bera

Success Partner
Rupsa Dangar

Rupsa Dangar

Admin Associate
Namrata Burman

Namrata Burman

Support Coordinator

The Top 1% Virtual Assistants,
Ready to Elevate Your Business.

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Trust Pilot Ratings
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use cases

Things You Can Hand Off Instantly

This
CRM

Venue Search

Can you find a venue for 100 guests with catering included for our upcoming event?

IS
list
Event Timeline

Please create a detailed event timeline and share it with vendors for smooth event execution.

How
track
Vendor Booking

Book a photographer and DJ for the evening reception to capture moments and set the mood.

Our
social-media
Invite Design

Can you design and send digital invites to all attendees for the upcoming event?

VA's
follow-up

Floral Coordination

Coordinate with the florist and confirm delivery times to ensure timely setup for the event.

Going
email

VIP Transport

Please arrange transportation for VIP guests from the airport to ensure a smooth arrival experience.

To
analytics

RSVP Tracking

Set up RSVP tracking and follow up with non-responders to ensure accurate event attendance.

Help
customer-satisfaction

Budget Management

Can you manage the event budget and provide weekly updates to keep me informed?

You
surprise
Seating Plan

Create a seating chart and print table name cards to organize seating for the event.

Every
user-details
Gift Bags

Please organize gift bags for guests with branded items to enhance their experience at the event.

Day
meeting-time_13990763
Event Supervision

Supervise vendor setup and be the point of contact on event day to ensure smooth execution.

testimonials

Real Feedback from Industry Experts.

Linda Petty
Linda Petty
Partnering with this event planning team has elevated the quality and execution of our productions. Their logistical precision, creative flair, and ability to manage both large-scale and intimate events with ease make them a reliable extension of our brand. They consistently deliver seamless, memorable experiences.
Owner, Linda Petty Entertainment Services
Leigh (Stem) Tidwell
Leigh (Stem) Tidwell
Having worked in event sales for years, I recognize excellence when I see it. This team brings strategy, creativity, and flawless execution to every event. Their understanding of client expectations and attention to every detail ensures our events run without a hitch and leave lasting impressions.
CSEP, Vice President
R. Stan Kelly
R. Stan Kelly
From global expos to industry showcases, this team handles high-pressure events with expertise and grace. Their planning, vendor coordination, and audience engagement strategies are top-tier. They’ve played a key role in helping us scale our events while preserving creative integrity and impact.
Event Designer & Founder, PortofGo.com
Mike Taubleb
Mike Taubleb
As someone curating speakers for high-level events, I value planners who are proactive, detail-oriented, and flexible — and this team fits the bill perfectly. They coordinate logistics, tech, and timelines with ease, helping ensure every program flows smoothly for both speakers and attendees.
Speaker Bureau Owner
Talip Kurumehmet
Talip Kurumehmet
This team understands the complexities of planning international health events and VIP visits. Their organization, professionalism, and cultural sensitivity make them an invaluable resource. They’ve helped us host impactful events that build trust and elevate our global brand presence.
International Patient Services & Business Development
Sonja Torgashev
Sonja Torgashev
Coordinating corporate events in the insurance space requires both structure and creativity, and this team delivers both. From venue sourcing to on-site coordination, their services have enhanced our events and simplified planning. They’re dependable, polished, and a pleasure to work with.
Senior Account Manager & Team Lead
services we offer

Crafting Unforgettable Events with Precision and Creativity

Wedding Planning

We specialize in seamlessly crafting unforgettable weddings, tailored to your unique love story, creating a celebration of your journey.

Corporate Event Planning

We offer professional coordination for corporate events, ensuring impactful experiences that impress attendees and inspire lasting connections within your industry.

Online Fundraising

We provide innovative digital solutions designed to maximize your fundraising reach, optimize results, and engage donors for greater impact.

Conference Planning

We offer end-to-end planning services to ensure smooth, successful, and engaging conferences that leave a lasting impression on attendees.

Engagement Party Planning

We design creative and customized birthday celebrations tailored to delight all ages, ensuring a memorable experience for everyone involved.

Engagement Party Planning

We plan elegant engagement parties, thoughtfully crafted to celebrate your big “yes” and create unforgettable memories with your loved ones.

Discover Our:

From Vision to Venue — Explore Event Planning Services That Handle Every Detail

Online Exhibition

We help organizations bring their exhibits to life through immersive online exhibition experiences that connect audiences across the globe. From interactive booth setups and multimedia integration to attendee engagement tools and real-time reporting, we manage every element with precision. Leveraging platforms like vFairs, ExpoSim, and Hubilo, our team ensures your digital showcase is not only visually impactful but also delivers measurable results and insights.

Team Building Event Planning

Strengthening workplace culture and fostering collaboration are at the core of our team building event planning services. We design experiences that go beyond the ordinary—ranging from virtual escape rooms and creative problem-solving games to collaborative challenges—all powered by platforms like Zoom, MURAL, and Kahoot!. Whether remote or hybrid, our team handles the concept development, technical setup, facilitation, and follow-up analysis to ensure a productive and memorable outcome.

Virtual Event Planning Services

As experts in virtual event planning services, we deliver polished, fully-managed events that engage participants and achieve business objectives. From keynote management and panel moderation to attendee networking and real-time interaction, our service includes full platform setup, branding, technical support, and post-event analytics. Utilizing tools such as Hopin, Airmeet, and Slido, we ensure a seamless experience from registration to feedback collection.

Award Ceremony Planning

Celebrating excellence deserves flawless execution, and our award ceremony planning ensures every detail is covered—from nominee coordination and digital invitations to show production and live streaming. We use platforms like StreamYard and OBS Studio to deliver high-quality visuals, while tools such as Canva and Trello support branding and event coordination. Whether virtual or hybrid, we handle scripting, technical direction, and audience engagement to create a memorable and dignified event.

Online Brand Activation

Through strategic online brand activation, we help brands spark meaningful engagement and emotional connections with their target audiences. Our social media virtual assistant services supports campaign ideation, interactive experiences, influencer coordination, and real-time analytics, all executed using tools like Instagram Live, Streamlabs, and interactive landing pages. We ensure your brand presence is not only seen but also felt—driving awareness, loyalty, and measurable digital impact.

Online Product Launch

Launching a new product in the digital space requires a flawless blend of creativity and technical expertise, and our ecommerce virtual assistant services deliver just that. From teaser campaigns and influencer collaborations to live demos and audience interaction, we handle every phase with precision. Utilizing platforms like YouTube Live, Zoom Webinars, and social automation tools such as Buffer and Hootsuite, we craft high-impact virtual launches that maximize exposure and drive conversions.

How

Our Event Planning Services VA Team Stands distinct

Creative Precision

From corporate events to private celebrations, our experts handle every detail with care. We ensure seamless coordination, leaving no room for errors or last-minute stress.

Cost-Effective Solutions

We offer customized packages that suit all budgets. Our streamlined process ensures you get premium services without overspending.

Wide-Ranging Expertise

Our team includes planners, designers, and marketing specialists. Whether it’s a product launch or a wedding, we’ve got the right talent to make it happen.

Consistent Excellence

Despite competitive pricing, our planning and execution consistently exceed expectations—making each event a memorable success.

Active Clients
Tasks Done
OUTBOUND CALLS
Glorious Years
FAQ:

Got questions?
We've already answered the most common ones below

1. What does an event planning service include?

A complete event planning and services package typically covers:

  • Event concept development

  • Budgeting and cost control

  • Venue research and booking

  • Vendor coordination (catering, décor, AV, etc.)

  • Event marketing and guest list management

  • Day-of coordination and logistics

  • Post-event feedback and reporting

TaskVirtual offers full-service event planning enhanced by tools like Asana, Slack, and Google Workspace—ideal for detailed tracking and transparent communication throughout the project.

2. How do I promote an event online?

Promoting an event online includes:

  • Building a landing page using Leadpages or Unbounce

  • Managing social media with Buffer, Hootsuite, or Meta Business Suite

  • Email campaigns via Mailchimp

  • Listings on Eventbrite, 10Times, and Meetup

  • Running targeted ads on Google and Facebook

As part of our event planning and management services, TaskVirtual provides content creation, platform setup, and campaign scheduling to streamline your promotions.

3. How much does it cost to hire an event planner?

Costs vary depending on scope, but TaskVirtual provides event planning virtual assistant support starting at just $6.24/hour. This is ideal for:

  • Small businesses

  • Startups

  • Budget-conscious events

  • Ongoing or long-duration projects

Custom pricing is available for conference event planning services, weddings, and corporate functions.

4. What tools do professional event planners use?

 Professional tools used in event planning and coordination services include:

  • Event Platforms: Cvent, Bizzabo, Eventbrite

  • Design & Marketing: Canva, Mailchimp

  • Team Collaboration: Slack, Trello, Microsoft Teams

  • Guest Management: Zkipster, Whova

  • Virtual Hosting: Zoom, Hopin, Airmeet

TaskVirtual integrates seamlessly or provides support on selecting the right tools tailored to your needs.

5. Can I plan an event remotely?

Absolutely. Remote event planning services are increasingly common and include:

  • Virtual team collaboration via Trello, ClickUp

  • Vendor liaison via calls or email

  • Guest list and RSVP management

  • Virtual venue walk-throughs and streaming setup

Our virtual assistant event planning team specializes in remote logistics for both physical and virtual events

6. What is the difference between event planning and event coordination?
  • Event planning includes end-to-end tasks: concept, vendor selection, budgeting, and promotion

  • Event coordination focuses on day-of execution and ensuring everything runs smoothly

Whether you need one or both, TaskVirtual’s event planning and coordination services are adaptable to your goals.

7. How far in advance should I start planning an event?
  • Small events: 1–2 months

  • Mid-size events (50–200 guests): 3–6 months

  • Large events/conferences: 6–12 months

For any scale, especially conference event planning, TaskVirtual recommends at least a 4-week head start to ensure vendor and venue availability.

8. Can a virtual assistant help with event planning?

 Yes! A virtual assistant for event planning can handle:

  • RSVP tracking

  • Vendor coordination

  • Agenda creation

  • Social media posts

  • Email outreach

TaskVirtual’s event planning virtual assistants are trained specifically for event tasks and available from just $6.24/hour.

9. What are the best platforms for hosting virtual events?

  • Popular platforms include:

    • Zoom – Webinars and meetings

    • Hopin – Virtual conferences

    • vFairs – Expos and fairs

    • Airmeet – Workshops and networking

    • Webex – Enterprise-level solutions

    As part of our event planning products and services, TaskVirtual helps set up, manage, and support your virtual event infrastructure.

10. How do I follow up after an event?

Post-event follow-up includes:

  • Thank-you emails

  • Feedback surveys via Google Forms or Typeform

  • Data analysis (engagement, attendance)

  • Social media highlights

  • Stakeholder debriefs

TaskVirtual offers event planning and management services that include full post-event reporting and follow-up execution.

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    – Richard Branson, CEO and founder of Virgin Group.