Answering Service Appointment Scheduling Redefines Cold Calling Campaign
Tired of missed calls and scheduling conflicts? TaskVirtual’s answering service team provides seamless call management, appointment scheduling, and customer support.
✅ Starting at just $6.24/hr.
✅ Awarded 🥇 by HP® for Virtual Assistants.
Answering Service Appointment Scheduling Assures Flawless Communication
Our Appointment Scheduling experts provide the same efficient, professional support as an in-house administrative team, with two key differences:
Our Appointment Scheduling team works remotely on a flexible contract, tailored to your business hours and client needs.
We manage inbound calls, schedule appointments, send reminders, and handle rescheduling.
More Than a Team — We’re TaskVirtual
From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.
Subhankar Basak
Head of Operations
Mustak A. Mollah
Operations Manager
Siddhartha Basu
CR Manager
Arindam Senapati
Team Lead
Sandip Dutta
Team Lead
Debasis Das
Web Developer
Ayan Mukherjee
Sr. Support Executive
Aliviya Deb
Sr. Support Executive
Shreya Halder
Sr. Support Executive
Bis Chakraborty
Sr. Support Executive
Debasis Dutta
Sr. Support Executive
Partha S. Saha
Sr. Support Executive
Smit Roy
Operations Associate
Anish Bala
Operations Coordinator
Sayantany Ghosh
Support Coordinator
Rahul Chowdhury
Support Executive
Ranjan Das
Operations Coordinator
Malay Maitra
Admin Associate
Akash Maity
Operations Coordinator
Amiya Roy
Solutions Associate
Gurbir Singh G.
Operations Associate
Joy Das
Operations Associate
Biplab Banerjee
Operations Associate
Vijay Chatterjee
Team Supervisor
Sanhita Mukherjee
Support Coordinator
Satyajit Banerjee
Support Coordinator
Arindam Majumdar
Support Specialist
Barun Das
Admin Assistant
Riya Bera
Success Partner
Rupsa Dangar
Admin Associate
Namrata Burman
Support CoordinatorThe Top 1% Virtual Assistants,
Ready to Elevate Your Business.
Things You Can Hand Off Instantly
Answer Calls & Schedule
Can you answer all incoming calls and schedule appointments for new clients efficiently and accurately today?
Confirm Appointments
Please confirm all of tomorrow’s appointments with clients via email to ensure they remember clearly.
Reminder System
Set up a reminder system to automatically text clients 24 hours before their scheduled appointments.
Rescheduling Requests
Can you handle rescheduling requests from clients and update the calendar promptly without any errors today?
Provide Information
Please answer incoming calls and provide basic information to customers politely and professionally at all times.
Schedule Callbacks
Schedule a callback for clients who requested to speak with me later during the business day.
Prioritize Urgent Requests
Can you prioritize urgent appointment requests and flag them for review immediately to prevent delays today?
Take Messages
Please take messages for anyone unavailable and ensure they are followed up with promptly afterward.
Track Appointments
Can you track all appointments and send timely reminders to both clients and staff members daily?
Handle Cancellations
Please handle cancellations professionally and reschedule clients as needed to maintain a full appointment schedule.
Call-In System
Set up a call-in system that allows clients to easily book their own appointments online efficiently.
Real Feedback from Industry Experts.
Jose Afonso Ferreira
Michael Burtov
Heather Rejman
Janet Bullard
Vanessa Bedoya
Igor Rudnyk
Efficient Answering Service with Appointment Scheduling That Keeps Your Day on Track.
Medical Appointment Scheduling
Streamlined medical appointment scheduling services to simplify patient bookings, reduce no-shows, and improve overall clinic efficiency.
Scheduling Service
Professional scheduling services to efficiently manage appointments, optimize time, and enhance customer satisfaction with reliable organization.
Salon Answering Service
Dependable salon answering services to handle customer calls, book appointments, and maintain smooth day-to-day operations effortlessly.
Virtual Appointment Scheduling
Easy-to-use virtual appointment scheduling services to manage online meetings, consultations, and client bookings seamlessly.
Appointment Reminder Call
Timely appointment reminder call services to reduce cancellations, minimize missed bookings, and keep your daily schedule on track.
Dental Appointment Scheduling
Specialized dental appointment scheduling services to manage patient bookings, reduce wait times, and enhance overall clinic efficiency.
Expert Social Media Virtual Assistant Services That Elevate Your Brand’s Online Presence
Our live appointment booking service connects your customers directly with trained representatives who schedule appointments in real-time. We use platforms like Calendly, Acuity, and Google Calendar to sync bookings instantly with your availability, reducing missed opportunities and providing a seamless customer experience—day or night.
We specialize in dental offices scheduling, helping practices manage new patient appointments, recalls, hygiene reminders, and emergency visits. Our team integrates with dental software like Dentrix, Eaglesoft, and Open Dental to provide accurate, HIPAA-compliant scheduling support that keeps your chairs filled and your operations efficient.
With our 24/7 answering service, your business never misses a call—no matter the time or day. We provide round-the-clock live support, capturing leads, scheduling appointments, or forwarding urgent inquiries. Using call scripting and scheduling tools like Setmore or RingCentral, we ensure your operations run smoothly even outside office hours.
Our small business call scheduling service ensures you never miss a potential client, lead, or customer inquiry. Whether you're running a salon, consulting firm, or repair service, we handle inbound calls and set appointments using tools like Calendly, Zoho Bookings, or Microsoft Outlook—helping you stay focused on growing your business.
Our remote receptionist scheduling service functions as your virtual front desk, answering calls, booking appointments, and coordinating your calendar. We integrate with existing scheduling software and CRMs like Square Appointments or HubSpot to ensure real-time updates and professional, personalized service for every caller.
Our healthcare appointment handling service supports clinics, private practices, and medical offices with HIPAA-compliant booking and call management. We manage patient scheduling, rescheduling, and intake coordination using platforms like Athenahealth, Kareo, and SimplePractice—ensuring efficiency and patient satisfaction without the administrative burden.
Our call center appointment booking solution is ideal for high-volume businesses that require consistent, reliable scheduling support. We use custom call scripts and centralized calendars like Google Workspace or Salesforce Scheduler to handle hundreds of calls per day—while maintaining professionalism and accuracy across every interaction.
We provide customized call scheduling tailored to your specific business hours, availability, and workflows. Whether you need intake questions, pre-screening, or follow-up sequences, we create call flows that match your operations using tools like Doodle, Calendly, or custom CRMs. This ensures every call is handled exactly the way you want.
Our real estate T booking (Tour booking) service helps agents and agencies manage open house and private tour appointments with buyers and renters. We coordinate between clients, agents, and property owners using tools like ShowingTime, AppFolio, and Google Calendar to streamline property viewings and maximize lead conversion.
Our answering service with calendar integration offers a complete solution for call handling and appointment scheduling. We manage call intake, log inquiries, and instantly book or update appointments in your calendar using platforms like Acuity, Microsoft 365, or Google Calendar. This eliminates double-bookings and ensures a seamless customer journey from call to confirmation.
Our Answering Service Appointment Scheduling VA Team stands Distinc
Efficient Call Handling and Seamless Scheduling
We provide professional answering services, managing inbound calls and efficiently scheduling appointments to ensure your business operates smoothly.
Affordable Customer Support Solutions
Our services are designed to fit any budget, offering top-tier call management and appointment scheduling without the high costs of in-house staff.
Reliable, Round-the-Clock Service
From appointment booking and confirmations to follow-up reminders, our team ensures no call is missed, and all schedules are kept organized.
Consistent, High-Quality Experience
Even with cost-effective rates, we provide a seamless, professional service that enhances customer satisfaction and improves operational efficiency.
Active Clients
Tasks Done
OUTBOUND CALLS
Glorious Years
Got questions?
We've already answered the most common ones below
Answering service appointment scheduling combines live call handling with real-time calendar management. A virtual receptionist not only answers calls but also books, reschedules, and cancels appointments—keeping your calendar organized without lifting a finger.
TaskVirtual’s answering and scheduling service is ideal for small businesses, clinics, legal firms, and service providers who need reliable appointment management without hiring in-house staff.
Our answering service with scheduling process is simple:
- A live receptionist answers your business line using a custom script
- They access your preferred calendar (e.g., Google Calendar, Calendly, Acuity)
- They book, confirm, reschedule, or cancel appointments in real-time
- You receive instant updates via email, app, or text
TaskVirtual ensures a professional and consistent booking experience that enhances your customer service.
Our appointment setting answering service starts at just $6.24/hour. Final pricing depends on:
- Call volume and hours of operation
- Appointment types and complexity
- Use of integrated scheduling platforms
- Custom intake or qualification processes
We offer flexible plans for individuals, small teams, and larger organizations.
- Call volume and hours of operation
TaskVirtual integrates with all major scheduling tools, including:
- Google Calendar, Outlook, and Office 365
- Calendly, Acuity, Setmore
- Mindbody, Square Appointments
- Zocdoc (for healthcare), SimplyBook.me, and more
Our answering service and appointment scheduling is built to support whatever software you already use—or help you select one.
Industries that rely heavily on appointment setting answering services include:
- Healthcare, dental, and wellness clinics
- Real estate and property management
- Law firms and professional consultants
- Salons, spas, and fitness coaches
- Trades and home repair services
TaskVirtual adjusts its scripts and calendar workflows to match your business model and client expectations.
Yes. Our receptionists can:
- Reschedule existing appointments
- Cancel upon request and notify both parties
- Send reminders via email or SMS
- Maintain an up-to-date calendar in real time
With our answering service with scheduling, you’ll stay on top of every change without any manual effort.
Every call is answered by a trained, live receptionist—never a bot. We prioritize human interaction to ensure personalized service, accurate bookings, and better customer relationships.
We use delegated access and secure login methods. You simply:
- Provide limited-access calendar permissions
- Define service availability and booking preferences
- Share booking links or custom scheduling forms (if applicable)
TaskVirtual ensures data privacy and follows best practices for secure access.
Absolutely. Our team can pre-screen and collect details such as:
- Nature of the inquiry or service needed
- Budget or insurance provider
- Location and time availability
- Urgency or priority
This feature of our appointment setting answering service ensures that only qualified leads make it onto your calendar.
- Nature of the inquiry or service needed
Yes. With TaskVirtual, you receive:
- Instant alerts for new, rescheduled, or cancelled appointments
- Daily summaries by email or text
- Weekly reports on call and booking activity
- Optional CRM integration or spreadsheet updates
Our answering and scheduling service gives you full visibility and control of your appointment pipeline.
Free Consultancy? Contact Us Now!
If you really want to grow as an entrepreneur, you've got to learn to delegate.
– Richard Branson, CEO and founder of Virgin Group.
